Updated February 2nd 2022.
The following information was compiled with the guidance of Mindy Bergman, Ph.D., and the Texas A&M System General Counsel, surrounding the Texas Public Information Act (TxPIA), the Freedom of Information Act (FOIA), and Open Records Requests of private student organizations at Texas A&M University. The worst case scenario would be if a bad actor were to “out” you to your family or friends because of your membership in our club. We aggressively protect our members’ privacy and will pursue legal action in order for your personal information to remain safe.
Information We Collect and How We Collect Information
A. Information You Provide.
We may collect information you provide directly or indirectly via the Services. We may ask you for some or all of the following types of information when you register with our Services, submit comments and other content, apply for our Services, or directly contact us with questions or feedback:
· Your name
· Your school background
· Your LGBTQ affiliation and pronouns
· Your professional information
· Your telephone number
· Your email address
· Your resumé
The information you provide may include Personal Information. “Personal Information” is information that identifies you personally (whether alone or in combination).
We do not collect or store financial information and we are not responsible for the collection or storage of such information by third parties.
B. Information We Automatically Collect
We may also collect certain information automatically when you visit the Services, including:
· Your browser type and operating system
· Your Internet Protocol (IP) address, which is the number automatically assigned to your computer whenever you access the Internet and that can sometimes be used to derive your general geographic area
· Geolocation information
· Sites you visited before and after visiting the Services
· Pages you view and links you click on within the Services
· Information collected through cookies, web beacons, and other technologies
· Information about your interactions with e-mail messages, such as the links clicked on and whether the messages were opened or forwarded
· Standard Server Log Information
We collect the above information in a variety of ways, including by using “pixel tags,” “web beacons,” and “cookies.”
· Cookies are small bits of information that are stored by your computer’s browser. You can decide if and how your computer will accept a cookie by configuring your preferences or options in your browser. However, if you choose to reject cookies, you may not be able to use certain online products, services or features on the Services.
· Pixel tags are very small images or small pieces of data embedded in images, also known as “web beacons” or “clear GIFs,” that can recognize cookies, the time and date a page is viewed, a description of the page where the pixel tag is placed, and similar information from your computer or device.
Third-Party Information Collection
We may allow third parties to place and read their own cookies, web beacons, and other technologies to collect information through the Services. For example, our third-party service providers may use these technologies to collect information that helps us with traffic measurement, research, and analytics.
The information collected and stored by third parties remains subject to their policies and practices. We do not control these third parties’ tracking technologies or how they may be used.
We currently use the services of the following third-party vendors, who may collect your information. You can click on the hyperlinks below to view their privacy policies.
– WordPress – https://wordpress.org/about/privacy/
– Google Drive – https://policies.google.com/privacy?hl=en-US
– Discord – https://discord.com/privacy-policy
– Zoom – https://zoom.us/privacy
– Mailchimp – https://mailchimp.com/about/security/
How We Use Your Information
We may use information that we collect about you or that you provide to us, including Personal Information, to measure usage of the Services, to analyze the effectiveness of our Services, to conduct research, to improve and enhance functionality of the Services, to provide support for the Services and respond to requests and inquiries, to provide you with notices, such as updates or changes that we may make to the Services, and to market and advertise the Services, including through promotional e-mail messages, directly or in partnership with other parties.
We may from time to time aggregate information in certain data analysis, reports, or other interpretations of trends for both internal and external purposes.
Submissions to the Services
oSTEM @ TAMU does not control the submissions made to the Services (including the oSTEM TAMU Discord server (the “Discord”)) and cannot control if such submissions are made public. However, all submissions to the Services are made in confidence and should not be disclosed to any third party. Members use our Services to share their expertise, insight, and sources. This includes sensitive information that could jeopardize their professional standing if used irresponsibly.
oSTEM @ TAMU, however, cannot guarantee the ultimate privacy of your submissions to the Services and is not responsible for third party sharing of such information. All users must follow oSTEM @ TAMU’s Community Agreement available at here. Continued use of the Services are contingent on you following the Code of Conduct.
Choices About How We Collect, Use and Disclose Your Information
We strive to provide you with choices regarding our collection, use and disclosure of the information you provide to us. The mechanisms listed below aim to provide you with control over such collection, use and disclosure:
· Newcomer Recruitment. If you do not want us to send you personalized texts or emails for the purposes of newcomer recruitment and retainment, you can opt-out by texting or replying back “STOP” or any word or words denoting or connoting negation, or emailing us at firstname.lastname@example.org.
· Resumé Drops. We have a secure folder hosted on Google Drive for member-only submissions of resumés. This folder is annually cleaned out at the end of the academic year. If you would like for us to remove your resumé from the submissions before the end of the academic year, you can email us any time at email@example.com.
· Mailchimp Email Communications. If you do not want us to send you marketing or promotional communications, you can opt-out by clicking the “unsubscribe” link in any such promotional emails, checking the relevant box located on the form on which we collect your data or emailing us at firstname.lastname@example.org.
· Cookies. You have the option to accept or disable cookies at any time through your browser. You may refuse to accept browser cookies by activating the appropriate setting on your browser. If you choose to disable your cookies, your user experience may be limited.
· Google Analytics. You can opt out of tracking by Google Analytics by using Google’s Ads Settings or going to https://tools.google.com/dlpage/gaoptout/. You may also opt out of Google marketing products, but please note that this does not opt you out of being served generic ads.
· Third-Party Advertising. If you are interested in more information about tailored advertising and your choices to prevent third parties from delivering tailored web advertisements, you may visit the following websites: http://www.networkadvertising.org/choices/ or http://www.aboutads.info/choices/. These opt-out tools are provided by third parties. We do not control or operate these tools or the choices that advertisers and others provide through these tools.
Disclosure of Your Information
We want you to understand when and with whom we may share the information we collect. We may disclose information that we collect through the Services with third parties as follows:
· Select Business Partners. We may share your information with select business partners so that they can provide you with recruitment offers, promotional materials, advertisements and other materials that may be of interest to you. However, we are not responsible for the privacy practices of these business partners, which may use your information for their own purposes.
· Service Providers. We may share your information with our officers and service providers that perform certain functions or services on our behalf, such as to host the Services, manage databases, perform analyses, or conduct surveys.
· Other Parties When Required By Law or as Necessary to Protect the Services. We may disclose your information to third parties in order to protect the legal rights, safety, and security of oSTEM @ TAMU and the users of our Services; enforce our Code of Conduct; prevent fraud; and comply with or respond to law enforcement or a legal process or a request for cooperation by a government when legally required. However, none of our services are subject to Open Records, Texas Public Information Act, or Freedom of Information Act requests. We will consult Texas A&M System General Counsel Jacob Becker if and when we are legally required to disclose your information.
· Other Parties With Your Consent. We may share information about you with other third parties when you consent to such sharing.
You will be notified via email and/or a prominent notice on our Site of any change in ownership or uses of your Personal Information, as well as any choices you may have regarding your Personal Information.
Social Networking Services
The Services may allow you to post information to various third-party services or platforms, such as social networking services like Instagram, Twitter, LinkedIn, and Facebook. You acknowledge that if you choose to use this feature, your friends, followers and subscribers on these third-party services or platforms will be able to view such activity. If you choose to access or make use of third-party social networking services, we may receive information about you that you have made available to those social networking services, including information about your contacts on those social networking services. The use of the information by such social networking websites will be governed by their privacy policies, and we do not control their use of the shared data.
Links to Third-Party Sites and Services
Do Not Track Signals
Third parties may keep track of your browsing activities across third party websites. California Business & Professions Code Section 22575(b) provides that California residents are entitled to know we respond to “Do Not Track” browser signals. Certain web browsers enable users to activate a “Do Not Track” signal but we do not currently respond to the “Do Not Track” signal or other similar mechanisms.
You acknowledge that oSTEM @ TAMU may establish general practices and limits concerning use of the Services, including without limitation the maximum period of time that data or other content will be retained by the Services and the maximum storage space that will be allotted on oSTEM @ TAMU’s servers on your behalf. You further acknowledge that oSTEM @ TAMU reserves the right to change these general practices and limits at any time, in its sole discretion. We will endeavor to give you notice of any such change where required by applicable law.
Accessing and Correcting Your Information
If you wish to access, update, correct or delete any Personal Information in our possession that you have previously submitted via the Services, you may log into your account and make updates. If you wish to make changes not available through your account settings, please contact us at email@example.com.
We take reasonable steps to protect the Personal Information provided to us from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no Internet or e-mail transmission is ever fully secure or error free. In particular, e-mail sent to or from the Services may not be secure. Therefore, you should take special care in deciding what information you send to us via e-mail. Please keep this in mind when disclosing any Personal Information to us via the Internet. In the event that personal information is compromised as a breach of security, oSTEM @ TAMU will promptly notify our userbase in compliance with applicable law.
Notice to California Residents.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a calendar year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please send an email to firstname.lastname@example.org.
If you are under 18 years of age, reside in California, and have a registered account with the Site, you have the right to request removal of unwanted data that you publicly post on the Site. To request removal of such data, please contact us using the contact information provided and include the email address associated with your account and a statement that you reside in California. We will make sure that the data is not publicly displayed on the Site, but please be aware that the data may not be completely or comprehensively removed from our systems.
To request any other changes or information about our collection, use or disclosure of your information, please email us at email@example.com.
Users Under the Age of 13
If you are under the age of 13, you are not permitted to submit any Personal Information to us. If you believe we might have any information from or about a user under 13, please contact us at firstname.lastname@example.org.
Please note that the Services are directed towards users who reside in the United States. By using the Services, you consent to the collection, storage, processing, and transfer of your information in and to the United States, or other countries and territories, pursuant to the laws of the United States. Some of these countries may not offer the same level of privacy protection as your own.